Listed by their organisers. Name, date, place and size only.
How your information is handled
Who collects it and why. Haivn runs this desk for , to help you work out what council needs for your event and by when, and, if you choose, to let the desk help you. This is a sandbox demonstration with a fictional organisation. Haivn's contact for privacy questions is named here before any real organiser uses it.
What is kept. The details of each event you give (with when and how each was given: by voice, typing or this page), the checklist worked out from them, and short notes Saira keeps about you, such as your name and where you got stuck. Haivn does not keep transcripts or recordings.
Your conversation. It runs through ElevenLabs in the United States, with Anthropic's Claude as Saira's language model. ElevenLabs keeps the conversation for 30 days, and a voice conversation is recorded for that time. Anthropic's handling follows its own terms with ElevenLabs. You can type instead of speaking, and you can stop at any time.
What the desk sees. Nothing of an event until you share it. Once shared, the desk sees your name as Saira has it, every detail of the event as you gave it and how, its category, checklist and readiness, and the desk can add details and mark items. Saira's notes about you are not shown to the desk. A listing on the region calendar shows the event's name, date, place and size to every organisation in the region and to anyone using these pages. The calendar is a listing: council's booking is what holds a place and a date.
This browser. A cookie keeps you signed in on this browser for up to 180 days, created when you first talk to Saira or start an event.
Your hand on it. Forget clears Saira's notes and your private events at once, and asks ElevenLabs to delete its copies of your conversations; any that do not clear straight away are retried every day until they do. An event you shared stays with the desk, without your name. Leave this device signs this browser out. To get a copy of what is kept about you, ask Haivn at the contact above.
Not a decision. This page is a guide to what council publishes, drafted by Haivn and not yet reviewed by council. Council decides every application and every category.
A complaint. Tell Haivn first. If it is not resolved, the Office of the Australian Information Commissioner takes complaints.
